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All-Star Selection Process

Confidentiality: It is essential for the good of the league, the coaches, parents, and the girls who participate that the confidentiality of player ballots and any discussions that occur as a result of the selection day process are protected. Any violations to this policy will result in immediate dismissal of the involved person from their position in the Newbury Park Girls Softball Organization.

1.  USA Softball Guidelines: All USA Softball Guidelines shall take precedence over NPGS to ensure eligibility.

2.  Eligibility: For a player to be eligible to play on the All-Star Team, she must have participated in at least 75% of her team's games unless the player has a documented injury. Players who have participated on a softball team other than their NPGS recreation league teams after March 31 of the current season are NOT eligible (i.e. a player shall not participate with any other league All Star or travel type team, including USA and non-USA, after March 31 or as specified by USA guidelines).

3.  Player Review: Managers, Head Coaches and Division Commissioners are required to preview all players during the regular season. Managers, Head Coaches and Division Commissioners are expected to preview players at games in which they are not actively participating in and must sign the official score book of the games previewed. Managers and Head Coaches should be familiar with the players prior to the All Star selection process. To aid in the preview process, the Player Agent will provide a current team roster for each team in a respective division by April 1st to each manager. Said roster shall include team names, ALL rostered player names in alphabetical order and player numbers. Player Agent will also include on a separate form all players playing in an upper division. Please remember: The goal is to field the best possible teams to represent our league. In addition to having the best skills, the players must have a positive attitude, should demonstrate good sportsmanship, be a team player and be committed to working hard.

4.  Letters of Participation: All Star Participation Form shall be distributed by team managers to all players in divisions that are eligible for All Star play no later than the first Saturday in April of the current season. Letters of Participation shall be signed and returned to the Player Agent (via team managers) prior to the All Star draft by interested players to be selected for the All Star play no later than the third Saturday in April of the current season.

5.  Player Nominations: Each Manager (in consultation with Head Coaches) can nominate 1 to 5 players (maximum of 5) from his/her team. If a division has 3 teams or less, the Board of Directors has the option to modify the nomination quantity per team. Each Manager has the option of nominating up to 3 additional players total from the remaining teams in his/her division. (All players that meet USA eligibility requirements in divisions 6U, 8U, 10U, 12U, 14U and 16U are eligible for All Stars). Manager nominations are to be turned in to the Player Agent no sooner than 12:00 am May 1st and no later than 12:00 p.m. May 1st, in a sealed envelope or email format.

NOTE: For players that have “played up”, the player must declare which All Stars division they want to be considered.  This must be completed prior to May 1st.

6.  All Star Manager Nominations: Any regular season Manager and Head Coach who meets eligibility requirements may apply for All Star Manager and will be subject to approval by the Executive Board. All interested candidates must submit a written request to the Division Commissioner or Player Agent prior to 12:00 pm on May 1 to be placed on the ballot. Prior to voting, each Manager will be given the opportunity to explain his/her qualifications and to field questions.

7.  All Star Manager Selection: The Player Agent will distribute ballots to the Executive Board, Managers and Head Coaches of said division. Any voting member not able to attend may request from the Player Agent a ballot form. The completed ballot must be clearly marked with his/her name in a sealed envelope or via email and submitted to the Player Agent and/or Division Commissioner prior to the All Star Manager Selection meeting. Player Agent and Division Commissioner will tally ballots, announce results and direct tie breakers, as necessary. In the event of a tie, the voting member in attendance will re-vote on the tied applicants. A signed All-Star Season Staff Commitment (Appendix U) will be required from all All-Star Staff. NO EXCEPTIONS. The All Star Manager will select a Head Coach subject to Executive Board approval.

8.  All-Star Selection: All players nominated will be placed on the All Star ballot, which will be distributed at the All-Star Meeting on a date determined by the Player Agent. Managers and Head Coaches vote for up to 12 nominees in the 6U and 8U Division and up to 11 nominees in the l0U, 12U, 14U and 16U divisions. Managers or Head Coaches not able to attend may request a ballot form from the Player Agent. The completed ballot must be clearly marked with his/her name in a sealed envelope or via email and submitted to the Player Agent and/or Division Commissioner prior to the All Star Player Selection meeting. Player Agent and Division Commissioner will tally ballots, announce results and direct tie breakers, as necessary. In the event of a tie, the Managers and Head Coaches in attendance will re-vote on the tied players.

The selection process will be in the following order:
All Star Manager will be selected 1st
        All star players will be selected 2nd
“Manager Selections” will be selected 3rd

9.  All Star Team Format: To comprise the All-Star team, the 10 players for 6U and 8U Divisions and the 9 players for l0U, 12U, 14U and 16U Divisions that receive the highest cumulative scores will be automatically placed on the All-Star roster. The All-Star Manager will then be given the opportunity to select 2 additional players from the remaining nominated All Star players (said selections may be subject to Division Commissioner and Player Agent approval) from their respective Division. If more than four girls are selected from a single regular season team, approval must be granted from the Division Commissioner and Player Agent, unless all the players were voted for and elected to the All-Star team. In the event that the Manager in the 6U and 8U Division chooses to, he/she may add a 13th player. This player will be chosen from the remaining All Star nominees and from their respective division. In the l0U, 12U, 14U and 16U Division, the Manager may add a 12th player. This player will be chosen from the remaining All Star nominees and from their respective division. If a Manager must add players after the All-Star team has been selected, they must choose from the balloted list in order of rank. The added players must be approved by the Division Commissioner and the Player Agent.

10. All-Star Player Notification: The All Star Manager for the respective division will then notify the players within 24 hours of the All Star selection meeting that they have been selected to represent Newbury Park Girls Softball for the All-Star season. In the event no All Star Manager has been selected the Division Commissioner for the respective division will notify the players.The parents/guardians and player will have 48 hours to make a commitment as per the All-Star Season Player Commitment (Appendix T). If the parents/guardian or player cannot make a commitment the All Star Manager or Division Commissioner will notify the next girl eligible on the balloted list. A signed All-Star Season Player Commitment (Appendix T) will be required from all All-Star participants. NO EXCEPTIONS.

11. All-Star Silver and Bronze Teams: In order to become more competitive and to strengthen our league, NPGS may form a Gold, Silver and/or Bronze team in each division if possible. The Silver and Bronze teams will be selected after the Gold team has been confirmed. Managers and Head Coaches may submit in writing to the Player Agent additional nominations for a Silver team within 24 hours of the Gold team selection meeting. The Player Agent will determine the date for the Silver team All-Star selection meeting. All Managers and Coaches will be required to attend the Silver All Star selection meeting. The Silver team selection process will follow the Guidelines of the Gold Team selection process. The Bronze team, if applicable, will follow the same guidelines as the Gold and Silver Teams. The Player Agent will determine the date for the Bronze team All- Star selection meeting.

12. Tournaments: The number of tournaments the All-Star Team will participate in will be no less than 3 and will be determined by the All-Star Manager. In order to play on the All-Star team, a player must be available for all of the mandatory tournaments. All Gold level teams must participate in the District Tournament. In the event that the team is successful and is offered a berth at the State Championships and/or Nationals Championship attendance will be mandatory.  For Silver and Bronze teams, the number of tournaments they participate in will be no less than three. Additional tournaments may be added, at the discretion of the manager, but are not mandatory.

13. Time is of the essence: The above process must take place on or as close to May 1st as possible to ensure the Silver and Bronze teams, if applicable, have as much time as possible to create a team.

14. Issue Resolution: If the situation of a particular year creates an unanticipated issue or a special request is submitted, the NPGS Executive Board of Directors may review the situation and agree by vote on specific modifications to this procedure for that particular year.